Supplier invoicing
OCR + rules + approval + automatic posting to the ERP. Bank reconciliation on payment.
Workflows we automate
Four back-office archetypes that stop being a headache
These are the workflows that pile up the most volume and pain in any SME. We start with the one that delivers the best ROI and expand from there.
Expense reports
Mobile app to snap the receipt, OCR, allocation to project/cost center and approval with SLA.
Contracts and signatures
Dynamic templates, e-signature (DocuSign, Signaturit), automatic filing and renewal reminders.
Purchasing and procurement
Supplier orders from an internal catalog with budget validation and an approval workflow.
Technical capabilities
The building blocks behind every automation
We don’t lock you into a specific tool. We combine OCR, RPA, AI, a workflow engine, API integrations and e-signatures to solve the real problem.
Intelligent document reading
Structured extraction from invoices, receipts, delivery notes and contracts with Google Document AI, AWS Textract or custom Tesseract.
Bots that operate your systems
Bots built with UiPath, n8n or Python scripts that work with your ERP, online banking, government portals and legacy apps without an API.
Approval engine
Workflows with owners, SLAs, escalation and automatic notifications. n8n, Make or Power Automate, depending on the case.
Integrations with your stack
We connect ERPs, accounting software, PSD2 banking, CRMs, document management systems and email/Drive through stable, monitored APIs.
Advanced electronic signatures
DocuSign, Signaturit and Adobe Sign built into your workflows. eIDAS-compliant, with traceability for every signature.
AI validation
Models that detect duplicates, classify expenses, check against internal policies and suggest the correct accounting entry.
How we implement it
A phased rollout, with results from the first sprint
This isn’t a year-long project. We ship working automations within weeks and add workflows based on the savings we actually measure.
Phase 01 · Week 1
Process audit
We map your current administrative processes, volume, pain points and opportunities, and identify which workflows deliver the fastest ROI.
Phase 02 · Weeks 2–3
Mapping and prioritization
We design the automated workflows with owners, SLAs and exception rules, and validate the scope with the admin team.
Phase 03 · Weeks 4–7
Bot and workflow design
Iterative rollout of the automation: the most profitable pieces first (supplier invoicing usually wins the first wave).
Phase 04 · Weeks 8–9
Controlled pilot
Training, documentation and onboarding for the admin team. We run in parallel for a few days to validate results.
Phase 05 · Ongoing
Scaling and governance
We measure real savings, expand to new workflows, refine rules and keep the bots and traceability under control.
Integration stack
We connect to the software you already use
Automations don’t live on an island. We integrate them with your ERP, accounting, bank and everyday tools.
ERPs
SAP, Odoo, Dolibarr, FacturaScripts, ERPNext and Sage. Read and write via API or RPA, depending on what the system allows.
Accounting
Holded, A3, Contasol (popular Spanish accounting packages) and cloud platforms. Journal entries generated from OCR-read invoices, ready for review.
Banks (PSD2)
Automatic bank reconciliation via PSD2 with almost any Spanish or European bank. No more downloading statements by hand.
Document management
SharePoint, Google Drive, Nextcloud, Alfresco. We file every document classified, with permissions by department.
E-signature
DocuSign, Signaturit, Adobe Sign. Dynamic templates, multi-party signing flows and archiving with evidentiary value.
Email and Drive
Automatic reading of invoices arriving in your inbox, attached receipts and shared folders. Nothing to forward by hand.
Control and compliance
Automate without losing control of anything
Finance and HR leaders don’t want black boxes. Every bot and every workflow is auditable, controlled and compliant.
End-to-end traceability
Every invoice, receipt or approval is logged with who, when and why. Complete, exportable logs for audits.
Exception handling
Anything the bot can’t resolve goes to a human inbox with full context. Nothing gets lost or processed at random.
Audit and reporting
Metrics on volume, errors, average handling time and real savings. Ready to send to management and your external auditor.
GDPR and security
Encryption in transit and at rest, role-based permissions, configurable retention and compliance with GDPR and industry regulations.
FAQ
Common questions before automating the back office
How much can you save by automating the back office?
In typical projects we win back 8 to 25 hours a month per administrative employee. ROI usually comes in under 6 months.
What tools do you use?
OCR (Google Document AI, AWS Textract, custom Tesseract), RPA (UiPath, n8n, Python scripts), e-signature (DocuSign, Signaturit), workflow (n8n, Make, Power Automate). We choose based on the case.
Does it integrate with my ERP / accounting software?
Yes. Invoices read with OCR go into the ERP (Dolibarr, Odoo, Sage, FacturaScripts, and Spanish packages such as Holded, A3 or Contasol) already posted and ready for review.
Does it comply with e-invoicing regulations?
Yes. We support Facturae, Verifactu (Spain’s new invoicing compliance system), e-Factura, TicketBAI and European B2G/B2B formats.
Where’s the best place to start?
With the workflow that has the most volume and causes the most pain. It’s almost always supplier invoicing: high volume, high manual cost, fast ROI.
Shall we run a free audit of the processes you could automate?
We review your current admin workflows and tell you how many hours a month we can win back and which process to start with. No obligation, no fine print.