HR
Time tracking, leave, absences, an employee portal and data sent straight to your accountant, all from a single system. We implement Dolibarr, Odoo or ERPNext, or build a custom solution, depending on what you already use.
If any of these scenes sound familiar, your people team needs a real system, not more shared templates in Drive.
In Spain, recording working hours has been mandatory for all staff, including remote workers, since 2019. If the Labor Inspectorate asks for the last four years of clock-in records and all you have is a sheet signed at the end of each month, the fine can range from €751 to €7,500 per company.
Each manager keeps their own schedule, HR keeps another, and come August two people from the same team are off on the same day. Requests sent over WhatsApp get lost, and nobody is sure how many days each person has left.
On the 25th, someone spends a whole afternoon reconciling overtime, allowances, sick leave and other variables to send to the accountant in an Excel file. If there's a mistake, it's back to square one and payroll goes out late.
Every time someone joins, the wheel gets reinvented: the contract in one place, system accounts in another, a welcome manual that's never updated and an onboarding that depends on who has time that week.
Someone asks for their March payslip by email, HR searches a shared folder, forwards it, and the next week someone else asks for the same thing. Without an employee portal, HR turns into a download desk.
By the time you notice that a particular team is racking up more sick leave or overtime than usual, you're already months behind. There's no dashboard, just gut feeling and meetings to 'see what’s going on'.
We don't sell you a standalone module. We connect employee management with your ERP, your accountant and your operations so data is entered only once.
Clock in from a phone, the web or a physical terminal, with optional geolocation for staff on site or visiting customers. Tamper-proof records, export to signed PDF and four-year retention, as required by Spain's Royal Decree-Law 8/2019.
Employees request leave from their portal, the manager approves or rejects it with one click and HR sees the consolidated calendar for the whole company. Automatic calculation of available days, pro-rata accrual and alerts when team members overlap.
Everyone can access their payslips, contracts, certificates, remaining days off and requests from their phone. We design a custom employee portal when off-the-shelf options don't fit your culture or your brand.
We generate a monthly file with hours, variables, allowances, absences and new hires/leavers in the format your accountant asks for (A3, Sage, Wolters Kluwer, custom CSV). Your accountant keeps running payroll; you stop reconciling Excel files by hand.
We work with established open-source platforms and, when none of them fits, we build a custom solution. We choose the tool based on your workforce, your industry and the ERP you already have.
The most practical option if you already use Dolibarr as your ERP. We activate the human resources, time tracking and leave modules, integrated with the business management system you already have running.
A complete platform with Employees, Attendances, Time Off and Payroll. A good option for workforces of 30–40 people or more that need more elaborate approval workflows and performance reviews.
ERPNext's HR module, a solid choice for companies with a distributed workforce and shift management needs. Well integrated with the rest of the ERP (projects, purchasing, inventory).
When off-the-shelf software doesn't fit your collective agreement, your industry or the way you work, we build exactly what you need. Ideal for companies with site-based staff, multi-store retail or very specific collective agreements.
We connect your system to the firm that already handles your payroll, whether they use A3, Sage Despachos, Wolters Kluwer or any other Spanish payroll software. Monthly variables are sent automatically without touching an Excel file.
The same proven method: we work in short blocks so your team never loses its day-to-day rhythm.
One or two sessions with management and the person in charge of HR to understand your workforce, collective agreements, shifts, accountant and what really hurts. We come away with a written scope and a platform recommendation.
We set up the environment with your work calendar, work sites, departments, and leave and absence policies. We configure the approval workflows to match your real org chart.
We load your current workforce, contracts, accrued leave and seniority from your Excel files or previous system. We validate the data with HR before giving employees access.
Separate sessions for managers and staff, video materials and a month of hands-on support for day-to-day questions. We move to maintenance and support once everyone clocks in without thinking about it.
Yes, for companies in Spain. Since May 2019, Royal Decree-Law 8/2019 has required every company, regardless of size or industry, to record each worker's daily working hours, including start and finish times. It also applies to remote work. Fines for non-compliance range from €751 to €7,500.
By default, we don't run payroll. In Spanish SMEs, payroll is usually handled by an external payroll accountant, so our system sends them the monthly variables (hours, absences, allowances, new hires and leavers) in whatever format they need. If you want to bring payroll in-house with Odoo Payroll or ERPNext Payroll, we can set that up too.
A standard implementation for a workforce of 20–50 people with Dolibarr or Odoo is ready in 4–8 weeks. If there are complex collective agreements, several work sites or custom development, we plan for 2 to 4 months. We confirm the timeline after the discovery phase.
Yes. The mobile app lets people clock in from anywhere, with optional geolocation, photo and signature. For site staff or field services, we usually combine mobile clock-in with a physical terminal in the office. Managers see in real time who has clocked in and from where.
That's normal. We design the employee portal so it makes sense in two clicks: view your payslip, request leave, clock in. For staff with limited digital skills, we set up physical terminals with a card or PIN, or provide video guides of under a minute per task.
All information is hosted wherever you decide: your own server, hosting in Spain or a European cloud. We set up role-based access (a manager sees only their team, HR sees the whole workforce), an audit trail of who views what, and retention policies. We provide documentation for your GDPR record of processing activities.
Yes, that's the most common approach. Many clients start with clock-ins and leave, see the system working for a couple of months, and then add the employee portal, performance reviews or the integration with their accountant. The system grows with you.
Yes. We offer maintenance and support contracts with updates, ticket and phone support, and blocks of hours for further development. We also take care of automating the related admin tasks (automatic monthly reports, contract end alerts, reminders).
A 30-minute call to understand your situation and tell you whether Dolibarr, Odoo, ERPNext or custom development makes the most sense for you. No obligation, and an honest recommendation.
