Documents scattered across emails and folders
Different versions, lost files and nobody knows which one is the latest. Knowledge stays in a few people's heads instead of in the organization.
Impact on your team
The real cost of not having an intranet
Figures checked with clients before and after rolling out a custom intranet.
2.5h
a day spent looking for information without an intranet
-40%
onboarding time after rollout
100%
integration with Google Workspace and Microsoft 365
5+
departments using it from the first month
Day-to-day friction
When knowledge lives outside the organization
Common symptoms before information is centralized in a custom intranet.
Manual onboarding that doesn't scale
Every new hire means explaining the same things from scratch. Without checklists or central materials, new starters take weeks to become productive.
Fragmented internal communication
WhatsApp, email, phone calls… critical information that never gets recorded, teams left out of the loop and zero traceability.
Internal requests with no process
Vacation, expenses, equipment requests, travel allowances. Structured forms with approval workflows and automatic notifications.
Portal modules
A modular intranet, designed department by department
Switch on only what you need today. Grow module by module, without rewriting anything.
Document management
Repository with folders, versioning, full-text search and previews.
Directory and teams
Who's who in the company, org charts, roles and projects.
Calendar and bookings
Meeting rooms, vehicles, resources. Synced with Google/Outlook.
Processes and approvals
Vacation, expenses, equipment requests — with automated workflows.
Internal communications
Notice board, news by department, comments and reactions.
SSO + RBAC permissions
Single sign-on with Google/Microsoft/Azure AD. Full audit trail.
Why an intranet
Culture, transparency and productivity under one digital roof
A well-designed intranet isn't just another repository: it's the tool that aligns your team, makes work visible and frees up time for what matters.
A single source of truth for the whole organization
Guided onboarding and always up-to-date materials
Traceable internal processes, no more chasing emails
Fine-grained permissions by role, department and project
Let's talk about your intranet →
What we do differently
An intranet built department by department
We don't sell a locked-down template. We design the intranet with the people who will use it every day.
Human resources
Assisted onboarding, absences, performance reviews and documents for each employee.
Operations
Procedures, checklists, manuals and operational reports.
Management
Dashboards, internal communications and critical approvals.
IT and security
Granular permissions, access audits, centralized SSO.
How we roll out your intranet
A phased rollout, led by people
We work in short iterations: every phase delivers something useful, validated by real users on your team.
Phase 01 · Weeks 1–2
Discovery with HR and operations
An audit of how information flows today. We map processes to modules and interview key users.
Phase 02 · Weeks 3–4
UX/UI design and information architecture
Wireframes, clickable prototypes and validation with real users before any code is written.
Phase 03 · Weeks 5–8
Iterative development and a pilot department
We release modules in sprints so a pilot department can start using the intranet in production.
Phase 04 · Weeks 9–10
Company-wide rollout, training and adoption
Data migration, role-based training sessions, ongoing support and adoption metrics for the following 90 days.
FAQ
Common questions about custom intranets
How much does a custom intranet cost?
The cost depends on the document management, users, permissions and processes the intranet needs to cover. We define the scope with you and give you a fixed-price proposal.
How long until it's ready?
A first usable version is ready in 6–10 weeks. We release modules in iterations so your team can start using it as soon as possible.
Does it integrate with Microsoft 365 or Google Workspace?
Yes. Single sign-on (SSO), user sync, shared calendars and embedded documents from Drive or SharePoint.
Where are the intranet and my data hosted?
Wherever you decide: your own on-premise server, AWS, DigitalOcean, OVH or our servers on HestiaCP. The data is always yours.
Does it work on mobile?
Yes. All our intranets are responsive, and we can also deliver a PWA that installs as an app on iOS and Android.
Ready to talk about your project?
Tell us how your team works today and within a week we'll send you an assessment and a fixed-price proposal for your organization's intranet, with no obligation.